AGENDA: Board Meeting – April 9, 2014

OAK SHORES HOMEOWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday, April 9, 2014 –  5:00pm (NOTE TIME CHANGE)
El Rancherito, 4303 Broadway Street, Mt. Vernon, IL
*A SEPARATE GOVERNANCE COMMITTEE MEETING WILL NOT BE HELD.

  1. Call to Order – Kris Strothmann
  2. Previous Meeting Minutes Approval – Janelle Martin
  3. Treasurer’s Report – Vince Foran
  4. Maintenance Committee Report – Kris Strothmann and Lee Moore
    • Roads
    • Dumpster location – present to Membership in May
    • Water lines
    • Water structures
    • Other
  5. Architectural Committee Report – Tom York
  6. Governance Committee Report – Jessica Henrichs and Vince Foran
    • Discuss Article V of the covenants (charge for additional lots)
      • Issues: implementation, non-buildable lots, lot consolidations, revenue increase, etc.
    • Discuss Term Limits for Board of Directors – one year terms vs. two year terms
    • Discuss Agenda for the Annual Meeting on Saturday, May 17
    • Present Draft of Annual Meeting Notice, Ballot and Proxies.
  7. Old Business
    • Road conveyance – Tom York
    • Update on Non-paying landowner – Tom York
    • Other
  8. New Business
  9. Adjourn

 

ANNOUNCEMENT: Call For Board Candidates 2014-2015

A hard copy of this call for board candidates was mailed to all Members of Oak Shores Homeowners Association on February 21, 2014. 

CALL FOR BOARD CANDIDATES

February 21, 2014

To: All Members of the Oak Shores Homeowners Association
RE: Oak Shores Homeowners Association Board of Directors Elections

Dear Members:

The Annual Meeting of Members of the Oak Shores Homeowners Association will be held at 10:00am, Saturday, May 17, 2014 at the Dix Community Center, 217 N Main Street; Dix, Illinois.

In order to prepare the ballots, we need individuals who are willing to run for the Board.

Currently, board members are elected for one-year terms. Board meetings are held every other month and directors are also asked to participate on a committee. Committee meetings are held based on necessity and at the discretion of committee chairs.

IF YOU WOULD LIKE TO RUN FOR THE BOARD, please submit your name, address, phone number and email address by TUESDAY, APRIL 1, 2014 to:

Janelle Martin, Board Secretary
via email at: jhenrichs_30@yahoo.com

OR

Oak Shores Homeowners Association
ATTN: Board of Directors Nominations
2425 W. Veterans Ave. Unit 2A
Vandalia, IL 62471

Requests to be placed on the ballot must be received no later than TUESDAY, APRIL 1, 2014.

Once the board has approved the ballot, members will receive an official annual meeting notice, proxy and ballot with instructions for board elections.

Sincerely,

Oak Shores Homeowners Association Board of Directors

AGENDA: Board Meeting – February 12, 2014

NOTE: There will be a Governance Committee meeting at 5:00pm preceding the full board meeting. Assessment rates and structure will be discussed.

OAK SHORES HOMEOWNERS ASSOCIATION
BOARD MEETING AGENDA
Wednesday, February 12, 2014 –  6:00pm
El Rancherito, 4303 Broadway Street, Mt. Vernon, IL

1.       Call to Order

2.       Treasurer’s Report

  • 2014 Budget Discussion
  • Insurance Discussion
    • Directors & Officers Policy
    • Liability Policy
    • Discuss Two Current Quotes (less than $600) and coverage
    • Board vote on purchase of policies
  • Taxes
  • Other

3.  Maintenance Committee Report

  • Roads
  • Dumpster Location – present to Membership in May
  • Water lines, engineering costs
  • Establishing Maintenance Guidelines
  • Other

4. Architectural Committee Report

5. Governance Committee Report

  • Call for 2014 – 2015 Board Candidates
  • Assessments Discussion
  • Other

6. Old Business

7. New Business

All Members are encouraged to attend.