AGENDA: Board Meeting – June 16, 2015

OAK SHORES HOMEOWNERS ASSOCIATION
BOARD MEETING AGENDA
Tuesday, June 16, 2015 – 5:00pm
El Rancherito, 4303 Broadway Street, Mt. Vernon, IL

  1. New Business – Lee Moore
  2. Old Business – Lee Moore
  3. Governance Committee Report – Tom York
    • Updating covenants task
  4. Architectural Committee Report – Tom York
    • Status of discrepancy of lot consolidation (1)
  5. Maintenance Committee Report – Kris Strothmann and Lee Moore
    • Water lines update
    • Road maintenance update
    • Removal of trees at pond dam
    • Additional post at gate to the dam
    • Mowing
    • Other
  6. Treasurer’s Report – Vince Foran
  7. Committee Heads Discussion/Selection – Lee Moore
    • Maintenance Committee
    • Governance Committee
    • Architectural Committee
  8. Previous Meeting Minutes Approval – Janelle Martin
  9. Call to Order – Lee Moore
    • Next meeting date
    • Gate lock
    • Vehicles on the dam/split
  10. Adjourn – Lee Moore

AGENDA: Annual Meeting – May 16, 2015

OAK SHORES HOMEOWNERS ASSOCIATION
ANNUAL MEETING AGENDA
Saturday, May 16, 2015 – 10 am
Dix Community Center, 217 N Main St, Dix, IL 62830

  1. Call to Order – Kris Strothmann
  2. Welcome new members – Kris Strothmann
  3. Previous Meeting Minutes Approval – Lee Moore
  4. Announcement of 2015-2016 Board of Directors *
  5. Treasurer’s Report – Vince Foran
    • 2015 Budget – Discussion and/or Questions
  6. Maintenance Committee Report – Kris Strothmann and Lee Moore
    • Road Maintenance (split road repair, rock, etc.)
    • Removal of trees at the small lake dam
    • Water lines – Engineering Meeting
    • New post at dam gate
    • New road signs
    • Water Structures
    • Mowing
  7. Architectural Committee Report – Tom York
  8. Governance Committee Report – Tom York
    • Assessments Discussion
  9. Old Business
  10. New Business
  11. Adjourn

* Immediately following this meeting, newly elected board members will meet briefly to appoint specific Board of Directors positions.

NOTICE OF ANNUAL MEETING OF MEMBERS: MAY 16, 2015

The Annual Meeting of Members of the Oak Shores Homeowners Association will be held at the Dix Community Center in Dix, IL on Saturday, May 16, 2015. The meeting will begin at 10:00AM.

All Members of the Oak Shores Homeowners Association were mailed a notice for the Annual Meeting along with a ballot for board elections and a proxy form. If you did not receive this notice or need another copy of your ballot and proxy form please contact any board member.

BOARD ELECTIONS

Voting for board elections will take place by written ballot only prior to the annual meeting. Official ballots must be received by Tuesday, May 12, 2015. Election results will be announced at the annual meeting of members on Saturday, May 16, 2015.

PROXY FORM

Members were also mailed a proxy form that the board would like you to return. The proxy form will allow us to have a quorum, enable us to conduct our meeting. You may appoint any neighbor, board member, or other individual to serve as proxy in your absence.

Please return your official ballot and proxy by Tuesda, May 12, 2015 to:

Vince Foran, Treasurer, Oak Shores HOA
PO Box 65
Dix, IL 62830

OR via email to vaforan@gmail.com

We hope you will make plans to attend this meeting.  If you have any questions regarding the ballot or proxy forms—or if you think your voting shares are incorrect–please contact a board member.